AV equipment and crew for your event
Professional AV equipment and technical production for your hybrid events, directly from your office or chosen venue.
High expectations & technical glitches
We often find that communications and relations managers carry a heavy burden when hosting large, important events. Whether it is a major annual report, a crucial general meeting or an inspiring conference, technical execution is often a source of stress.
When an event is hybrid, it is not enough to just set up a webcam in the corner of the room. Bridging the physical space with the digital audience requires clear audio, sharp presentations on the screens, and ensuring that online participants feel just as involved as those in the front row.
Companies that have had success with SpeakerBee
Delivered and managed at your location
At SpeakerBee, we take full technical responsibility for your hybrid event. Everything becomes much easier when you let us handle the technology. We come to your office or your chosen venue with all the necessary AV equipment: microphones, speakers, confidence monitors for presenters, and cameras for live streaming and recording.
Whether you are planning an internal kickoff, an engaging town hall, an in-depth seminar or an international conference, we ensure that everything comes together seamlessly.
Are you considering hosting your town hall, general meeting, annual meeting, or something else entirely as a purely online event without physical guests? We can also offer to produce it in a professional setting from our fully equipped webinar and town hall studio in Copenhagen.
Få effektiv Livestreaming services til Dine Begivenheder
Vores livestreaming tjeneste sikrer, at dine live-begivenheder når ud til et bredt
publikum. Uanset om det er webinarer, konferencer, præsentationer eller interne møder,
leverer vi en god oplevelse, der engagerer og informerer.
Multi-Platform
Vores livestreaming fungerer på tværs af forskellige platforme, så du når dit publikum, hvor de er – på sociale medier, din hjemmeside eller specifikke apps.
Fleksibel Opsætning
Vi tilpasser vores teknik til arrangementets størrelse, fra simple opsætninger med et enkelt kamera til komplekse produktioner med flere kameraer, lys-teknik, højtalere, teknikere og storskærmsarrangementer.
Høj Kvalitet
Vi anvender naturligvis professionelt udstyr der sikrer en høj kvalitet af både video og lyd, så dit publikum får en optimal oplevelse, og ikke ser på pixelerede præsentationer.
On demand
Efterfølgende kan du gemme og arkivere dine livestreams til senere visning, hvilket giver værdi til dem, der ikke kunne deltage live. Vi anbefaler også at klippe kortere versioner til brug på SoMe.
Learn how we helped others
The Lego Foundation
Experian Summit 2024
The recipe for peace of mind
Scoping and requirements
We sit down together to align on the framework for your event. How many physical and online guests are you expecting? We identify your actual needs regarding cameras, audio, and screens so that we hit the perfect setup from the start.
Planning and review
We plan the technical solution and the practical execution. Typically, we check the venue for internet, space, and acoustics. Here, we clarify, among other things, what technical equipment is already available in the room and what needs to be brought in, such as audio setups, cameras, etc.
Setup and testing
We handle all the practical work and heavy lifting. On the day (or the day before), we arrive, set up all the professional AV equipment, and ensure a flawless setup that is stress-tested before the event.
Execution and delivery
On the day itself, we step back into the wings. Our technicians ensure that everything runs smoothly live. Hosts and guests can focus on the conversation rather than the technology. After the event, we ensure you receive the finished recordings, ready for use.
Why us?
Tailored for hybrid formats
We understand the dynamics of events where you have to speak to two audiences at once. We design the production so that participants behind the screen aren't just watching, but get the same professional and engaging experience in image and sound as those sitting physically in the room.
Complete peace of mind; you focus on the message
Hosting a large, hybrid event shouldn't require a technical degree. We have scrapped the complicated processes and made it extremely simple for you. We provide all the technical staff, so you have complete peace of mind to network, welcome guests, and deliver your messages flawlessly.
What does it cost
We offer flexible pricing for all our services. Below you can find examples of price-packages.
Mid-sized events & town halls
Perfect for town halls, general meetings, lectures, and smaller annual reports at your location in Copenhagen.
- Duration: Up to 3 hours
- Capacity: Up to 100 physical guests & up to 2,000 online
- Audio: Speakers and wireless microphones
- Video: Camera kit for professional livestreaming and recording
- Technical: Professional technical crew on-site throughout the entire event
Price example
DKK 40,000
Large events & conferences
The complete full-day solution for large-scale meetings, conferences, annual general meetings, and congresses with high reach.
- Duration: Up to 8 hours
- Capacity: Up to 400 in-person guests & up to 5,000 online
- Audio: Complete speaker system and microphone setup
- Video: 3+ professional cameras for dynamic livestreaming and recording
- Visuals: Screens for presenters and audience overview
- Technical: Full technical production crew from setup to teardown
Price example
DKK 70,000
Need a different setup?
Do you need a custom solution that stands out from our standard packages?
If you are hosting an event with multiple stages running simultaneously, have specific requirements for scenography/screens, or simply need a smaller setup (e.g., just microphones and a sound system without livestreaming), we will tailor the setup exactly to your needs and budget.
- Multiple parallel stages and productions
- Customized equipment (e.g., audio only or specific screen solutions)
- Execution outside Copenhagen or over multiple days
Contact us for a custom quote
It costs nothing to ask for advice!
Are you planning your next annual report presentation, kickoff, or general meeting? We would be more than happy to stop by your office for a non-binding chat and take a look at your facilities. You are also always welcome to drop by our studio in Østerbro for a good cup of coffee and see how the setup works in reality.
FAQs
Questions? Read below or contact us
How much does livestreaming from a hybrid event cost?
The price for a hybrid event is typically DKK 40,000 for a half-day event (up to 3 hours) and DKK 70,000 for a full conference day (up to 8 hours). The price includes all AV equipment (cameras, microphones, speakers, and screens), management of the livestream, and a professional technical crew on-site. However, this may vary depending on the location, number of participants, etc.
Does our own team need technical experience with AV equipment or livestreaming?
No, you do not need any technical experience to host a hybrid event with SpeakerBee. Our experienced technicians handle the entire technical execution from start to finish. We take care of setup, sound checks, cabling, lighting, camera operation, and the livestream itself. This means your communications and marketing team can skip the manuals and technical checks and instead focus 100% on your message, speakers, and guests.
What do we do if our town hall or general meeting needs to be held 100% online?
If you are not having physical guests in the room, you can host your online event from SpeakerBee's professional webinar and town hall studio in Copenhagen. Our studio in Østerbro is fully equipped with professional lighting, sound, camera sets, and backgrounds. It is ideal for digital town halls, annual meetings, general assemblies, or video presentations where you want professional TV-studio quality without having to transform your own premises.
Can a hybrid event be held at both our own office and a rented venue?
Yes, you can host a hybrid event almost anywhere – SpeakerBee travels with a complete mobile AV production setup to your own office, atrium, or canteen, as well as to external venues, hotels, and conference halls. Whether you are holding an internal town hall at the office or a nationwide congress in a rented event space, we bring all the necessary AV equipment, such as microphones, speakers, camera sets, and professional control consoles. We assess the room's acoustics and network in advance to ensure everything runs stably during the live broadcast.
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